Companies face different security challenges but often make the same mistakes in their data security process. Moreover, many managers often consider such errors to be common business practices. So, this article will analyze common company intellectual property protection strategies.
How to stay secure?
It seems to many that unique and high-tech goods or services, the results of scientific research and development, are subject to protection. However, in reality, the task is determining which intangible assets need to be formalized and protected and what methods to use. The appearance of goods, shape, design, program code, technological process, commercially valuable information such as a customer database, and much more are subject to protection. So, the effectiveness of organization management largely depends on solving the problems of rapid and high-quality formation of electronic documents, monitoring their execution, and the thoughtful organization of their storage, search, and use.
Legal regulations such as GDPR, GoBD, or ISO 9001 require companies to act. Audit-proof archiving and clean handling of a company’s intellectual property is hardly imaginable without technological support. As a rule, the protection of data stored on servers is carried out using access control and encryption. In general, if the entire corporate network is within the same LAN, this may be sufficient for an acceptable level of protection of confidential information. But as soon as the company has branches, regional offices, and employees working remotely, the issue of information security when exchanging personal data becomes extremely acute.
A strategy of data protection in the company
With today’s IT landscape becoming increasingly decentralized and complex, it’s important to be clear that many security breaches can be prevented. Modern strategies of information protection are carried out using the following methods:
- for an operational analysis of the current state of assets, it will be advisable to monitor information constantly.
- review the circle of persons with the right of access to confidential information and regulate the rules of such access and responsibility for its disclosure.
- the introduction of e-document circulation can also become one of the tools for maintaining corporate security.
It also should be noted that according to https://dataroom-providers.org/, many companies use virtual data room software for storing and sharing business data. This software solution combines all the methods above in one comprehensive digital platform.
Data room software: keep your business data safe
The data room is a cloud-based platform developed for business needs. The system helps to organize business communication online, ensuring file-sharing and data storing tools. But the main advantage of the data room is transparency and security of business collaboration and transactions. The data room protects the information from theft or access. It stores the data in encrypted form, which requires special credentials to access it. Without these credentials, it is impossible to access this data. In general, data protection measures include:
- digital watermarks
- data encryption
- two-factor authentication
- data access control.
The software meets the requirements for secure and compliant document management. It makes the correct handling of electronic documents easy. By assigning access rights, you ensure the confidentiality of your data. You can individually specify which people can read, edit or delete which content. You can adjust these access rights anytime, for example, if a new user joins the team or if a role and corresponding rights change.
In addition, the data room has a detailed auditing and reporting function that gives you more transparency through version management. Every change to and every access to a document is reliably documented and can be called up in version history.